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Annual Meeting Information
David Boland
Thursday, October 08, 2020

Seneca Area School District

Budget Hearing and Annual Meeting Agenda

School District Band Room

Tuesday, October 13, 2020

7:00 p.m.

  1. Call to order.
  2. Acknowledgement of Public Notice.
  3. Election of Chairperson of Meeting.
  4. Adoption of Agenda.
  5. Approval of the October 16, 2019 annual meeting minutes.
  6. Treasurer’s Report.
  7. Present Budget and Budget Hearing- David Boland, District Administrator.
  8. Old Business.
  9. New Business:
    1. Set school term-179 days.
    2. Set salaries for Board of Education.
    3. Authorize Board of Education to borrow funds to meet necessary obligations.
    4. Authorize Board of Education to dispose of excess school property.
    5. Authorize Board of Education to provide student accident insurance.
  10. Authorization to provide school lunch program.
  11. Adoption of proposed budget and set the levy for 2020-21.
  12. Setting of the date, place, and hour of the 2021 Annual Meeting and Budget Hearing.
  13. Concluding remarks by the Board of Education President.
  14. Adjournment.

 

     Each year, all schools in the state of Wisconsin are required by state statute to have an annual meeting, at which the financial status of the school is communicated to the electorate.  The following documents are meant to measure the financial state of our District. In addition, they reflect the value of the contributions made to our student’s welfare, our local community, and our society by the spending of these funds.

                                                                                   

SENECA AREA SCHOOL DISTRICT MISSION STATEMENT:

     Our schools will strive to develop life-long learners who become productive citizens in an ever-changing society.  We will facilitate this by promoting leadership, self-esteem, achievement, and strong work ethics in our young people.  We will create and maintain a positive rapport between the District, the parents, and the community to unite all in the common goal of providing the best possible educational opportunities for our students.


Seneca Area School District Board of Education

Mark Johnson, President                                             Rachael George, Clerk

Chad Sime, Vice President                                         Larry Kelley, Treasurer

Tyler Aspenson, Member                                            Charles Clark, Member

Britney Joy, Member                                                 

 

Seneca Area School District

NOTICE OF ANNUAL MEETING AND BUDGET HEARING

202 Main St, Hwy 27

Seneca, Wisconsin 54654

Notice is given to the qualified electors of the School District of Seneca that the 2020 Budget Hearing and Annual Meeting will be held Tuesday, October 13, 2020 in the school band room at 7:00 p.m. 

 It is anticipated more than half of the school board members will be in attendance.

 The budget is available for examination at the Seneca Area School District, 202 Main St, Hwy 27, Seneca, WI  54654.                                         

 Rachael George, School Board Clerk.


Seneca Area School District Non-Discrimination Statement

It is the policy of the Seneca Area School District not to discriminate on the basis of creed, religion, race, color, national origin, ancestry, citizenship, sex, sexual orientation, gender identity, age, disability, political affiliation, arrest or conviction record, marital status, pregnancy, veteran status, or religion in its programs, activities, or employment practices in accordance with state and federal civil rights law, regulations, and policies.

Persons with disabilities who require alternative means of communication for information should contact the District Administrator at:  608-734-3411, ext 151; or dboland@seneca.k12.wi.us


Seneca School District

2019-20 Budget Hearing and Annual Meeting Minutes

School District Band Room

Wednesday, October 16, 2019

7:00 p.m.

  1. President of the Board, Mark Johnson called the meeting to order at 7:00 pm.
  2. Acknowledgement of Public Notice of the Budget Hearing and Annual Meeting by Clerk, Rachael George.
  3. Roll call:  board members present to include Mark Johnson, Rachael George, Larry Kelley, Tyler Aspenson, Charles Clark, District Administrator David Boland, and three members of the public, Illene Olson, and Joanne and Maurice Henkes.
  4. Election of Chairperson of Meeting.  Moved by Illene Olson, seconded by Maurice Henkes that Mark Johnson be elected Chairperson of the Meeting.  Motion carried 8 – 0.  Mark Johnson abstained.
  5. Adoption of Agenda.  Moved by Joanne Henkes, seconded by Illene Olson that agenda be approved.  Motion carried 9 – 0.
  6. Approval of the October 17, 2018 annual meeting minutes.  Moved by Joanne Henkes, seconded by Illene Olson, that the minutes of the 2018 Annual Meeting (10/17/2018) be approved.  Carried 9 – 0. Treasurer’s Report.  Statement of money received, and money expended during the 2018-2019 school year.  It is in order to adopt this report.  

Shawn Lenzendorf arrived at 7:12pm.

Moved by Illene Olson, seconded by Maurice Henkes, that the Treasurer’s statement of money received and expended during the 2018-2019 school year be adopted.  Motion carried 10 – 0.

  1. Present Budget and Budget Hearing- David Boland, District Administrator.
  2. Old Business: None.
  3. New Business:
    1. Set school term-179 days.  Moved by Illene Olson, seconded by Maurice Henkes to set the School Term at 179 days for the 2019-2020 school year.  Motion carried 10 – 0.
    2. Set salaries for Board of Education.

Present salaries are as follows:  President, Clerk, and Treasurer receive $850

All other board members $750.  Moved by Maurice Henkes, seconded by Illene Olson that the board salaries be set for Officers at: $850 other board members at $750 and the per meeting be set at $15.  Motion carried 10 – 0.

Approval of payment of actual and necessary expenses of the School Board Members when traveling outside the district in performance of their duties for 2019-2020; also, in district meetings between the hours from 8:00 a.m. and 5:00 p.m. will be compensated at the same rate as out of district.  Current rate is $80.00 for full days and $40.00 for half days plus actual and necessary expenses.

Moved by Illene Olson, seconded by Joanne Henkes that the School Board Members receive actual and necessary expenses when traveling outside and inside the school district on school business and will be compensated for in school meetings during the hours of 8:00 a.m. and 5:00 p.m. for half days plus actual and necessary expenses.  Motion carried 10 – 0.

    1. Authorize Board of Education to borrow funds to meet necessary obligations.

Moved by Joanne Henkes, seconded by Illene Olson that the School Board be 

authorized to borrow funds (short term loans) to meet necessary obligations. 

Motion carried 10 – 0.

    1. Authorize Board of Education to dispose of excess school property.  Moved by Maurice Henkes, seconded by Illene Olson, that the Board of Education is authorized to dispose of excess school property.  Motion carried 10 – 0.
    2. Authorize Board of Education to provide student accident insurance.

Moved by Illene Olson, seconded by Maurice Henkes, that the Board of Education be allowed to provide student accident insurance (secondary policy).  Motion carried 10 – 0.

  1. Authorization to provide school lunch program.

Moved by Joanne Henkes, seconded by Illene Olson, that the 2019-2020 hot lunch charges be as follows:

PreK-5: $2.85 per meal;      6-12:  $3.25 per meal;    Adults: $4.30 per meal.

Student Breakfast:  $ .80        Adults:  $2.00.

Motion carried 10 – 0.

  1. Adoption of proposed budget and set the levy for 2019-20.  Moved by Illene Olson, seconded by Joanne Henkes, that the recommended budget be adopted and that taxes be levied and assessed against real and personal tax roll properties within the community service for a total levy in the amount of $1,662,011.  Motion carried 10 – 0.
  2. Setting of the date, place, and hour of the 2020 Annual Meeting and Budget Hearing.  

Moved by Joanne Henkes, seconded by Illene Olson, that in accord with prevailing

State Law the 2020 Annual Meeting and Budget Hearing be set in accordance with state

law, with consideration to Wednesday night evening community activities.  Motion

carried 10 – 0.

  1. Concluding remarks by the Board of Education President Mark Johnson.
  2. Moved by Larry Kelley, seconded by Shawn Lenzendorf, at 8:22 p.m. that the Budget Hearing and Annual Meeting of the Seneca Area School District be adjourned.  Motion carried 10 – 0.

 


2019-20 School Year Financial Summary

Budget:

  • Finished the year with total revenue of $4,463,779 and total expenditures of $4,247,690. This resulted in a $216,089 surplus for the year, primarily due to the pandemic.
  • Expenditures finished lower than expected (-$54,290 in transportation;  -$48,480 in Fund 27).
  • Revenues finished higher than budgeted  (+$36,860 in food program changes; +$40,480 in donations to the District).

Finances:

  • General state aid to the District decreased $54,356 over the previous year.  Categorical aids were slightly higher.
  • The District changed health insurance plans to the Quartz health provider network, and was able to realize a decrease in premiums of 22.3% over the previous year. Employees continue to pay 12% of their health insurance premiums, and are also paying a $500/ $1000 deductible.
  • District employees received a 3.0% increase in base wages.

 Grants and Donations:

  • The District received $40,489 in donations for the year, including:

-$8,942 for a STEM project from Donors Choose, requested by Laury Nelson. It will allow students to build their own STEM projects.

-$15,327 from the Seneca Educational Foundation for Chromebooks for the Class of 2023, and a set for the elementary.

-$6,160 worth of supplies through the “3M Supplies for Schools” program courtesy of the 3M plant in our community.

-$5,419 from the Seneca Educational Foundation for student projects, including a set of small engines for the Machinery class, reimbursement for 3 trumpets for the band students, a set of Ozobots for students to program, and a classroom rug.

- a $2,900 donation to the Trap Team from the Seneca Sportsman’s Club.

-$1,741 from Donors Choose for separate projects requested by instructors Cody Sime, Jessica Dworschack, and Megan Burbach.

 Enrollment:

  • Overall enrollment was 270 students, which was lower than the previous year.

 Curriculum:

  • Purchased new textbooks for the high school Algebra I, Geometry, and Algebra II classes.
  • This year was the sixth year of the Department of Public Instruction’s “Educator Effectiveness” initiative.   Teachers continue to lay out research-based classroom and student goals, and will evaluate these goals on a regular basis. 
  • Purchased new textbooks for 5th grade science, and high school Accounting and Personal Finance.
  • This year is the seventh year of the Department of Public Instruction’s “Educator Effectiveness” initiative.   Teachers continue to lay out research-based classroom and student goals, and will evaluate these goals on a regular basis. 

Maintenance and Upkeep:

  • Installed a flashing sign at the crosswalk on Taylor Ridge near the student parking lot, at a cost of $2,815.  The sign is solar powered, and is on a timer to flash during times of high usage during the school day.
  • Strub Blacktopping sealed the elementary playground and parking lot, at a cost of $4500.
  • The baseball and softball infields were re-landscaped, at a cost of $3850, funded by donations from the baseball club, the softball club, the Little League, and the District.
  • The school replaced our old website with one powered by Apptegy. It is much more compatible with cell phones and other online devices, and has proven to be significantly better at getting out our messages.
  • Replaced nine windows in the elementary, done by Chambers Construction at a cost of $4734.
  • We upgraded our service contract, backed up the system, and replaced the main server for our phone system with Centurylink, at a cost of $5,604.
  • Purchased a Traverse van from Fillbach Motors for $28,291, for our student transportation needs.
  • The Ag Structures class built two play houses for the elementary playground, to replace two older houses that wore out.
  • We replaced two 28 year old furnaces in the elementary that had been causing problems. Mezera Heating and Air Conditioning did the work for $14,925.  They also upgraded all the thermostats, to make them more efficient.
  • We retired our two oldest computer servers; beefed up the remaining server, and purchased a new server which cost $11,283. It has provided us with an additional backup system for our online information, and was installed and supported by Compunet.
  •  Brickl Brothers of West Salem repaired the gym ceiling, placing industrial strength fabric beneath the old ceiling, and then placing a metal gridwork below that cloth; cost was $27,340. 


2020-21 School Year Financial Summary

Budget:

  • Budget will be balanced, with proposed expenditures of $4,008,497 and anticipated revenue of $4,008,497.
  • Revenue Limit: Anticipated total tax levy is $1,424,808. The mill rate for that levy would be 8.38. 
  • The amount levied would be $681,622  under the maximum levy. This is the twelfth straight year the District has under-levied.

Finances:

  • General state aid to the District decreased $70,483 over the previous year. 
  • The health insurance premiums increased 5% over the previous year. Employees continued to pay 12% of their health insurance premiums, and are also paying a $500/ $1000 deductible.
  • District employees received no increase in base wages.

Enrollment:

  • Overall enrollment is 230 students, which is significantly lower than the previous year.

Curriculum:

  • Purchased new textbooks for 5th grade science, and high school Accounting and Personal Finance.
  • This year is the seventh year of the Department of Public Instruction’s “Educator Effectiveness” initiative.   Teachers continue to lay out research-based classroom and student goals, and will evaluate these goals on a regular basis. 

Maintenance and Upkeep:

  • Replaced four bubblers in the facility, in order to provide additional filling stations for water bottles, as recommended for best Covid safety protocol.
  • Purchased 5 disinfectant foggers, to sanitize buses, classrooms, and equipment for best Covid safety protocol.
  • Numerous smaller projects to adapt the classrooms and buildings for Covid protocol.


School Web Page: Our Biggest Source of Information

            Our school web page is the biggest single source of information on our school, including daily and monthly schedules, menus, handbooks, contact information, announcements, calendars, access to Skyward and much, much more. Text messages and reminders are sent out through the school webpage. This website is powered by a company named Apptegy, and it integrates seamlessly with smart phones and smart tablets. It allows students, parents, and District residents to more directly access all our school information. The upgrading of this website has greatly increased the flow of information from our school to our community. You can find the school website at: www.seneca.k12.wi.us

     Through the website, we have launched a mobile app that helps students, parents, and community members know what is happening at school, right from their phones. We know that families are using smart phones as a primary means to communicate. That’s why we’ve created an app that is custom-built for mobile. On the app, you can find cafeteria menus, sports scores, contact information for staff, and event information. The app will allow you to better know what is going on at school, connect with school staff, and stay up-to-date with school information.

You can download the app for free from the Apple App Store or Google Play. Download the app:

 on Android: http://bit.ly/2UDC2jb          on iPhone: https://apple.co/2Uv3YWq